【For Coordinator】How to Use the Nomination Feature in SpeedVisa

1. What is SpeedVisa?

SpeedVisa is a SaaS platform specialized in managing international students, provided by Kusunoki Ltd.

This service is currently used by approximately 60 Japanese educational institutions accepting international students.

For more details, please visit the following website (currently available only in Japanese):

留学生管理の自動化クラウド - SpeedVisa

2. How to Start Using SpeedVisa

Step 1: Log in and Complete Initial Settings

1. After the host institution registers your information, you will receive an invitation email.
2. Click the [LOGIN] button in the email to open SpeedVisa.

　　You will be redirected to a screen showing “Authenticated.”
　　From there, you will automatically proceed to the Initial Information page.

Initial Information to Input:

Item	Notes
Name of School, Name, Division	Information provided by the host school. Correct if necessary.
Address	Enter the address where you can receive mailings from the host school.

3.  After entering the required information, click the [Complete!] button to finish the setup.

3. Check the dashboard

• After logging in, the dashboard (top screen) is displayed.

  • The number of students currently enrolled at the host institution from your university is shown at the top.
  • A list of programs appears on the screen:

  Status	Description
  Open	Currently accepting nominations
  Ended	Application period has closed
  Not yet open	Not displayed

4. Select a program and start nomination

You can nominate students for programs with Status = “Open.”

1. Click a program name.
2. Open the Program Details page.
3. Click [Register Candidate] to start entering student information.

5. Entering Candidate Information

Candidate Information

Item	Notes
Name	Input in Alphabet
Date of Birth	Select from menu
Nationality	Select from menu
Email Address	Enter Email address where the host school can contact to the student
Gender	Select from menu
Remarks	Enter any notes, remarks, etc if necessary

Academic Status

Item	Notes
Department	Free input
Major	Free input
Expected Degree	Select from menu
Grade(Academic Year)	Select from menu
Expected Graduation Date	Select from menu
GPA	Input in number

Language Proficiency

Item	Notes
English Qualification	Select from menu If he/she does not have it or do not need to enter, please select "None".
Level or Score	Free input
English Proficiency based on CEFR	Select from menu
Japanese Language Qualification	Select from menu If he/she does not have it or do not need to enter, please select "None".
Level or Score	Select from menu

Others

Item	Notes
Course Preference	Select from menu
File	Upload document file as ordered from Host University

6. Submit Nomination

1. Confirm all registered candidate information.
2. Click [Submit Nomination].

Ranking candidates（推薦順位の設定）

• Candidates are automatically ranked in the order they were entered.
• You can change the order if needed:
  • Hover over a candidate to display the drag handle (six dots).
  • Click and drag to rearrange.
• If ranking is not required, proceed without changes.

Additional notes（任意）

• Use the remarks field to send additional information to the host institution if needed.

1. Click [Confirm].
2. Review the confirmation screen.
3. Click [Submit] to finalize.

7. Check selection results

• Once the host institution completes the selection process, results are sent via SpeedVisa.
• You will receive a notification email.
• Click [View Details] in the email to check the results.