✅ How to Fill in Basic Information (Extension of Period of Stay)
This guide explains how to complete the Basic Information section for the Extension of Period of Stay application in SpeedVisa. It covers section structure, input rules, required formats, and common mistakes so you can enter information correctly and complete the section.
📝 Step-by-step Instructions
1. Before You Start: How This Section Works
This section is made up of multiple input groups. Each input group contains several fields that you need to complete.
Input Groups:
- Basic Information
- ID Photo for Application Form
- Passport Info, etc.
- Residence Card
- Contact Information
- Emergency Contact
- Current Address
How to Check Your Progress
- When all required or displayed fields in a group are completed, a green checkmark will appear
- The group may collapse automatically
- You can reopen it anytime before submission
If any field is missing:
- The green checkmark will not appear
- The group may remain open or incomplete
When all input groups are complete:
- The entire section will also show a green checkmark
👉 Unless a field is marked as optional, all displayed fields must be completed
2. General Input Rules
-
Use half-width English letters or numbers where specified
-
If a field does not have input restrictions, you can enter information freely
-
Follow the format shown for each field
-
English or Japanese is recommended for smooth processing
- If there is a problem with your input, the field will be highlighted in red and an error message will appear below the field. Check the message and correct the input.
3. Fill in Each Input Group
🔹 Basic Information
| Field | Format | Notes |
|---|---|---|
| Surname | Half-width English letters | Must match passport. If none, enter a space |
| Given Name (including middle name) | Half-width English letters | Include middle name if applicable |
| Date of Birth | Select | Choose year, month, day |
| Nationality | Select | |
| Sex (as shown on passport) | Radio button | Select Male or Female |
| Do you have a spouse? | Radio button | Select Yes or No |
| Faculty/Course Name | Select | Choose from list (cannot type manually) |
Important Notes
- Enter your name exactly as shown on your passport
- If you do not have Surname, enter a half-width space
- Do not omit your middle name if it exists
- Do not use full-width characters
- See here if the options for “Faculty/Course Name” are not displayed:
Faculty/Course Name - What to Enter and How to Fix Save Issues
🔹 ID Photo for Application Form
| Field | Format | Notes |
|---|---|---|
| ID Photo | Upload (JPG, PNG, GIF) | Must be a proper ID photo |
-
See detailed requirements here:
Tips for Preparing Certificate Photos for Application - Use a clear photo that meets official ID requirements
- Incorrect photo format may delay processing
🔹 Passport Info, etc.
| Field | Format | Notes |
|---|---|---|
| Passport Number | Half-width letters and numbers | |
| Passport Expiration Date | Select | Choose year, month, day |
| Career Path After Graduation | Select | Choose from options |
Options include:
- Return to Home Country
- Continue Studies in Japan
- Work in Japan
- Other
If you select “Other”:
- A new field will appear
- You must enter additional details
Important Notes
- Make sure passport number and expiration date matches your passport exactly
🔹 Residence Card
| Field | Format | Notes |
|---|---|---|
| Residence Card Number | Half-width letters and numbers | Format: AA11111111AA |
| Date of Expiration | Select | Choose year, month, day |
| Period of Stay | Select | |
| Requested Period of Stay | Select | Select the period that matches your expected enrollment period until graduation or completion. |
| Reason for Extension | Text | Example: “To continue studies at [School Name]”, "To enroll in [School Name]" |
🔹 Contact Information
| Field | Format | Notes |
|---|---|---|
| Mobile Phone (Country Code) | Select | Your phone country |
| Mobile Phone Number | Half-width numbers | Your number |
| Landline (Country Code) | Select | Optional |
| Landline Number | Half-width numbers | Optional |
🔹 Emergency Contact
| Field | Format | Notes |
|---|---|---|
| Surname | Half-width English letters | |
| Given Name | Half-width English letters | |
| Email Address | Text | |
| Phone Number (Country) | Select | |
| Phone Number | Half-width numbers | |
| Address | Text | |
| Relationship | Select | Choose from predefined list. Examples of relationships:
|
🔹 Current Address (as on Residence Card)
| Field | Format | Notes |
|---|---|---|
| Postal Code | Half-width numbers | Format: 111-1111 |
| Prefecture | Select | Choose from list |
| City/Town | Text | |
| Street Address | Text | |
| Building Name | Text | Optional |
Important Notes
- Enter your address exactly as shown on your residence card
💡 FAQs / Tips
Q1. Why is my checkmark not green?
Common reasons:
- A required field is empty
- A conditionally displayed field is not completed
- Incorrect format (full-width input, wrong pattern)
- Missing information in an added or conditional field
Q2. Why is my input not accepted?
Check the following:
-
-Does this field require a specific format (such as half-width English letters or numbers)?
-
Are you using full-width characters instead of half-width?
-
Are you following the required format (for example, AA11111111AA)?
-
Did you enter extra spaces or unsupported characters?
-
If the field does not have input restrictions, you can enter information freely
Q3. I filled in all fields, but the Basic Information section is not marked with a green checkmark
If the Basic Information section does not have a green checkmark, at least one input group in that section is still incomplete.Open the section and look for an input group that does not have a green checkmark and is not collapsed. Then check that input group carefully.
Look for:
- any empty fields
- any fields highlighted in red
- any error messages shown below a field
- any additional fields displayed after selecting "Yes" or "Other"
Complete or correct those fields as needed. When all required or displayed fields in that input group are completed correctly, a green checkmark will appear next to the input group name. When all input groups in the section have green checkmarks, the section itself will also have a green checkmark.
Q4. Can I save with incomplete fields?
Yes, you can save progress.
However:
- The checkmark will not appear until all fields are completed
- You cannot submit until all sections are complete
Q5. Can I edit after completion?
Yes, you can reopen any input group before submission.
However, once you click the Submit button, you will no longer be able to make changes.
If you need to make changes after submission, please refer to the following guides:
Q5. What should I write for “Reason for Extension”?
Keep it simple and clear, for example:
- “To continue my studies at [School Name]”
- “To enroll in [New School Name]”