✅️ How to Fill in Necessary Information for Application (Extension of Period of Stay)
This article explains how to complete the Necessary Information For Application section for an Extension of Period of Stay application in SpeedVisa. It covers general input rules, criminal record details, and how to add family members living in Japan.
📝 Step-by-step Instructions
Before You Start: How This Section Works
This section is made up of multiple input groups. Each input group contains several fields that you need to complete.
Input Groups in This Section
- Necessary Information For Application
- Criminal Record
- List of Family Members Living in Japan
👉 You must complete each input group separately.
How to Check Your Progress
Input Group Completion
- When all required or displayed fields are completed:
- A green checkmark will appear
- The group may collapse automatically
- If any field is missing or incomplete:
- No green checkmark will appear
- The group will remain open or incomplete
Section Completion
- When all input groups have green checkmarks:
- The entire section will also show a green checkmark
If You Cannot See a Green Checkmark
Follow this step-by-step check:
- Open the section
- Check which input group does NOT have a green checkmark
- Open that group
- Look for:
- Empty fields
- Fields shown after selecting Yes / No
- Fields shown because “Not applicable” is not checked
👉 Unless a field is marked as optional, all displayed fields must be completed.
General Input Rules
- All displayed fields must be completed unless marked optional
- Some fields appear only under certain conditions
- If additional fields appear, they must also be completed
- If no format restriction is shown:
- You can enter any language
- However, English or Japanese is strongly recommended
- Some fields require specific formats (e.g., half-width letters or numbers)
- Always follow on-screen instructions
1. Necessary Information For Application
Fields and Input Rules
| Field | Input method / Format | Notes |
|---|---|---|
| Home country address | Free text | Enter your official address in your home country |
| Name of research room | Text | Required if displayed |
| Name of mentoring professor | Text | Required if displayed |
Important Notes
- Enter the full address without abbreviations
- Enter the address exactly as shown on official documents (such as ID or residence records)
- The address should be where you can be contacted (e.g., your family home)
- If the research room field is displayed but not applicable, enter: None or なし
- If the mentoring professor field is displayed but not applicable, enter: None or なし
2. Criminal Record
This group has a Not applicable checkbox.
- If you check “Not applicable” → No input required
- If you do not check it → You must complete the field
| Field | Input method / Format | Notes |
|---|---|---|
| Details of your past criminal record | Free text | Enter details of any past criminal record or legal penalty |
Important Notes
- Include records from both inside and outside Japan
- Examples include:
- Traffic violation penalty after an accident
- Penalty for not carrying your residence card
3. List of Family Members Living in Japan
This group also includes a Not applicable checkbox.
Input Rules
- If you check Not applicable:
- No family member information is required
- If unchecked:
- You must enter at least one family member
- All added entries must be complete
👉 You can add multiple entries using the Add button
👉 You can delete entries if needed
Fields for Each Family Member Living in Japan
| Field | Input method / Format | Notes |
|---|---|---|
| Surname | Alphabet letters or kanji | Enter exactly as on residence card if available |
| Given name (including middle name) | Alphabet letters or kanji | Enter exactly as on residence card if available |
| Date of Birth | Select year, month, day | — |
| Nationality | Select from list | — |
| Relationship | Select from list | Example: Father, Mother, Spouse |
| Residence Card Number | Text | Required unless nationality is Japan |
| Intended to reside with applicant or no | Select Yes or No | — |
| Worker or Student? | Select Yes or No | If Yes, additional input is required |
| Name of employing organization or school | Text | Required if "Yes" is selected above |
| Address | Free text | Enter current address |
Important Notes
- If the family member has a residence card, enter name and address exactly as shown
- If nationality is Japan, Residence Card Number is not required
- If “Yes” is selected for Worker or Student?, you must enter the organization or school name
Important Features of This Section
- There are two separate “Not applicable” checkboxes:
- Criminal Record
- List of family members living in Japan
- These groups are judged separately
- Checking one does not affect the other
- Family member information can be repeated
- Click Add to enter multiple people
- Each added entry must be fully completed
How to Identify Missing Inputs
If your checkmark is not green, ask yourself:
- Which section is not complete?
- Which input group has no checkmark?
- Inside that group:
- Are any fields empty?
- Did you forget to check “Not applicable”?
- Did selecting “Yes” show extra fields?
- Are all added entries fully completed?
💡 FAQs / Tips
Q. The green checkmark does not appear. Why?
A. Please check the following common causes:
- You did not enter family member information, but Not applicable is not checked in the family member group
- The Criminal Record group is incomplete
- You selected Yes for Worker or Student?, but the name of the employing organization or school is blank
Q. What should I enter if I do not belong to a research room?
If the field is displayed but it does not apply to you, enter:None or なし
Q. Can I add more than one family member in Japan?
A. Yes. Click the Add button to add another family member.
Q. Can I delete a family member entry?
A. Yes. You can remove an entry if it was added by mistake.
Q. What does “Relationship” mean?
A. It means the person’s relationship to you, such as:
- Father
- Mother
- Husband
- Wife
- Child
Q. Can I use languages other than English or Japanese?
Yes, if the field does not have a format restriction. However, English or Japanese is strongly recommended for review by Immigration Office and your school's staff.
🧭 Related Links
Coming soon