🎯 Who is this for?
This article is for international students who are applying for a Certificate of Eligibility (CoE) or extension of period of stay through SpeedVisa and need to upload certificate documents as part of their application.
📝 Step-by-step Instructions
1. Access the Upload Interface
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On your Dashboard, tap "Fill out Residence Application."
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Select the "Upload Certificates" menu option.
2. View Upload Folders
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Tap the "Upload Certificates" button to see folders that the school has set up for required documents.
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Each folder will display a status like (0/9):
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The first number indicates how many files you’ve uploaded.
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The number in parentheses shows how many documents are required.
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3. Upload Documents
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Within each folder, tap "Upload".
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Select and upload the required files.
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✅ You can upload files in any common format, including:
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Image files such as JPEG, PNG, GIF
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Documents such as PDF, Word (.doc/.docx)
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Other standard file types are also supported
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Just make sure the files are not password-protected or corrupted.
4. Preview and Close
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Once uploaded, a preview of your file will appear.
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To close the preview, tap the "✗" button.
5. Submit Documents
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After uploading, a "Submit" button will appear on each folder.
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Tap it to send the files to your school.
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The button will turn gray and the status will change to "Under Review", meaning the school is reviewing your submission.
- The button will turn grey, and the status will change to "Checking," indicating that the school is reviewing your documents.
💡 FAQs / Tips
Q: What if I need to revise a submitted document?
A: Contact your school directly to request a change.
Q: What formats are accepted?
A: PDF, JPEG, and PNG are commonly used, but the system accepts files in any format.
Please ensure that your file is not password-protected and can be opened without restrictions.
Q: Can I submit older documents?
A: No. Documents must be issued within 3 months of your application date.
Q. If a file status is marked as "Under Review," do I need to wait until it changes to "Approved" before pressing the overall "Submit" button for the application?
A. No, you do not need to worry about the file status. Once you have completed entering all required information, you can press the "Submit" button.
After submission, the school will review the information you entered and the files you uploaded. If anything is needed, they will contact you, so please follow their instructions.
🧭 Related Links
Available Soon
📌 Important Notes for Document Preparation
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Issuance Date:
Documents must be issued within 3 months of your application date. Older documents will not be accepted. -
Translation:
If a document is written in a foreign language (including English), attach a Japanese translation. -
Document Details:
All documents must include:-
Name and title of the issuer
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Contact details (address, phone, fax, email) of the institution
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Signature and seal (if available)
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