✅️ Step 3: Detailed Financial Information for Payment Sharing (Extension of Period of Stay)
In Step 3, you enter detailed information to show the financial basis for each payer. This includes income, savings, scholarship amount, loan amount, or other financial sources.
📝 Step-by-step Instructions
1. Check the list of payers
All payers you selected or entered in Step 2 will appear in Step 3.
At first, each payer may show a warning icon. This means detailed information has not been completed yet.
To enter information:
- Find the payer in the list.
- Click the pencil icon on the right side.
- Enter the required information in the modal window.
- Click Save.
When the information is complete, a green checkmark will appear.
2. Enter information based on payer type
A. Applicant
If you are paying part or all of the study expenses yourself, enter information about your part-time income or/and savings.
- Part-time job Work
Enter your monthly income in JPY.
The annual payment amount entered in Step 2 is shown on the screen. Enter a monthly income that is enough to cover that amount.
- From Savings
Enter the following:
| Field | What to enter |
|---|---|
| Currency | Select the currency of the bank account. It does not need to be JPY. |
| Savings amount | Enter the amount of savings. |
Important notes:
- Enter an amount equal to or higher than the amount set in Step 2.
- If you do not plan to pay from savings, enter 0 and click Save.
- Enter savings you had before coming to Japan.
B. Supporter in Japan or outside Japan
This usually means a family member or financial supporter.
First, select one of the following options:
| Option | Meaning | When to choose |
|---|---|---|
| Declare annual income | Income-based support | Usually recommended |
| Declare savings amount | Asset-based support | Choose this if the study period is short, usually 1 year or less, and the supporter has low income but sufficient savings. You can also choose this if the supporter is not employed but has sufficient savings. |
If declaring annual income
Enter the following:
| Field | What to enter |
|---|---|
| Currency | Select the currency. For supporters living in Japan, this field may not appear because only JPY is used. |
| Annual income | Enter the supporter’s annual income. |
| Annual income after tax | Enter this only if it is different from the annual income. This field is optional. |
If declaring savings
Enter the following:
| Field | What to enter |
|---|---|
| Currency | Select the currency. For supporters living in Japan, this field may not appear because only JPY is used. |
| Savings amount | Enter the supporter’s savings amount. |
The amount entered must be higher than the scheduled payment amount set in Step 2.
If the amount is enough, the message “The amount meets the scheduled payment” will appear.
If the amount is not enough, the message “Enter an amount greater than the scheduled payment” will appear.
Supporter basic information
Enter the supporter’s basic information:
| Field | What to enter |
|---|---|
| Phone number | Country code + phone number |
| Address | Enter the address. English letters or Japanese are recommended. |
| Registered family address | This may appear for supporters outside Japan. If it does not apply, check Not applicable. |
Workplace information
Enter the supporter’s workplace information.
This section is required if you selected Declare annual income above.
If you selected Declare savings amount, this section is optional. If the supporter does not have a workplace, you do not need to enter this information.
| Field | What to enter |
|---|---|
| Workplace name | Company name, self-employed, retired, etc. |
| Occupation | Enter specific work details, such as sales, accounting manager, programmer, farming, cram school owner, etc. |
| Phone number | A reachable workplace phone number |
| Workplace address | English letters or Japanese are recommended |
After entering all required information, click Save.
C. Scholarship
Enter the scholarship details.
| Field | What to enter |
|---|---|
| Currency | Select the currency used for the scholarship payment. It does not need to be JPY. |
| Monthly or yearly | Select whether the scholarship is paid monthly or yearly. |
| Amount | Enter the amount based on the payment frequency selected above. |
After entering all required information, click Save.
D. Other financial sources, such as loans
Enter the details of the other financial source.
| Field | What to enter |
|---|---|
| Currency | Select the currency used for the payment. It does not need to be JPY. |
| Monthly or yearly | Select whether the money is paid monthly or yearly. |
| Amount | Enter the amount based on the payment frequency selected above. |
After entering all required information, click Save.
3. Completion rules
A payer is marked as complete only when:
- All required fields are entered.
- The amount condition is met.
- The information is saved.
When the payer is complete, a green checkmark will appear.
💡 FAQs / Tips
Why is a warning icon displayed?
A warning icon may appear if:
- The amount is lower than the scheduled payment amount set in Step 2.
- A required field is empty.
- Currency has not been selected.
- Monthly or yearly payment frequency has not been selected.
Why can’t I complete scholarship or loan information?
Check the following:
- Did you select monthly or yearly correctly?
- Is the amount equal to or higher than the amount set in Step 2?
- Did you select the correct currency?
- Did you click Save?
What is the purpose of Step 3?
Step 3 is used to prove that each payer has enough financial ability to pay the study expenses.
The flow is:
- Step 1: Set the total study expenses.
- Step 2: Decide who will pay each amount.
- Step 3: Enter the financial basis for each payer.