A step-by-step guide for inputting CoE application information for students you are introducing to schools.
1. Registering Basic Student Information
１）Open the Registration Screen
Go to Dashboard > [Register New Student] .
Alternatively, you can open the registration screen from the top-right menu by navigating to [Student Management] > [Add Student].
２）Enter Information
Make sure to fill in all required fields. After entering the information, click [Register] to save.
| Field Name | Required/Optional | Notes |
|---|---|---|
| Student ID Number | Optional | This will be filled in by the school. Leave it blank. |
| Department/Course | Required | Select a course. Confirm course names with the school beforehand. |
| Last Name | Required | Enter in English alphabet. |
| First Name | Required | Enter in English alphabet. |
| Name (Kanji) | Optional | Enter the student’s name in Kanji, if applicable. |
| Name (Katakana) | Optional | Enter the student’s name in Katakana. |
| Nickname | Optional | Include any preferred name or Kanji nickname. |
| Date of Birth | Required | Enter in YYYY-MM-DD format. |
| Nationality | Required | Select from the dropdown. |
| Email Address | Required | Use a contactable email address. |
| Phone Number | Optional | Use a contactable phone number. |
| Others | Optional | Add additional contact details such as SNS IDs. |
2. Creating the Application Form
1）Open the Student Management Screen
Click [Student Management] to open the student list screen.
Hover over the three vertical dots on the right-hand side of the student’s information for whom you want to create an application.
Click the [Create New Application] button that appears.
2）Set Items and Create Application
Configure the necessary fields and click [Create].
| Field | Notes |
| Application Type | Only "Certificate of Eligibility" is available. |
| Required Document List | Select from predefined options or configure later. |
| Application Deadline | The date preset for the course will be displayed. You can edit it manually. |
３）情報の入力を開始する
Start Entering Information
💡 You can also invite the student to SpeedVisa and have them input their information. Refer to the following guide:
3. Editing and Submitting Application Data
1）Open the Application
Go to [Student Management] to display the student list.
Hover over the three vertical dots on the right-hand side of the student’s information.
Click the [View Application] button that appears.
You can also open the application from [Application Management] by clicking the student’s name in the application list.
2) Edit Application Information
The application input screen will open.
Click the [Edit] button in the top-right corner to make edits.
Refer to the following articles for more guidance:
3) Submit the Application
Once all information has been entered and reviewed, click [Mark as Submitted] in the application status control area.
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Data will be locked, and further edits from the agent’s screen will be disabled.
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The application status will change to "Preparing for Immigration Submission."
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The school will receive a notification.
💡 Note: Once you click [Mark as Submitted], this action cannot be undone. If changes are needed, contact the school representative to unlock the data.